| How to avoid Death by PowerPoint |
| By Dave Paradi - From: ThinkOutsideTheSlide |
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| Disclaimer: InfoComm International® has republished this feature with the original grammar and spelling intact. InfoComm International reserves the right to modify the feature for language or claims that may be offensive to competing companies. Sources may contact news@infocomm.org regarding editing decisions. |
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| SOURCE: Article from ThinkOutsideTheSlide website POSTED: 09/11/06 |
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| Solving the five most common problems with PowerPoint Presentations |
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| With more and more people using PowerPoint to deliver presentations, we are seeing it used poorly so many times thata new phrase has been coined to describe the poor use of visuals during a presentation - "Death by PowerPoint". Hereare the five most common problems with PowerPoint presentations and how you can solve them so that you avoid"Death by PowerPoint". |
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| Problem #1: The presenter focused more on the visuals than the content. |
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| This problem is usually identified when the audience leaves the presentation and says that the slides were nice, butthey can't remember what the speaker said. This is solved by preparing your presentation using a proper approach.First focus on the desired outcome of the presentation and the background and composition of the audience todetermine the key points that will move the audience from where they are to your desired end point. Then do additionalresearch to provide backup for each key point. Next, focus on the content only by using the Outline View in PowerPointto outline the key points and supporting material. Once the outline is tested for fit with the purpose of the presentationand the time allotted, then proceed to the visual part of the presentation slides. One should never be concerned abouthow the slide looks until one is clear that the slide has meaning. |
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| Problem #2: The audience can't clearly see the slides |
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| There are two common causes of this problem. The first is that there is not enough contrast between the text color andthe background color on the slide. Many times the colors look fine on our computer monitor, but when projected, theychange. No projector, however expensive, will truly show the colors the same way. The best contrast combination that Ihave found is to use a medium to dark blue background with yellow or white text. Make sure that you check the colorson a projector before you present to be sure what they will look like. The other common cause of this problem is thatthe font size chosen for the text is too small. When deciding what font size to use in your presentation, make sure it isbig enough so that the audience can read it. I usually find that any font size less than 24 point is too small to bereasonably read in most presentation situations. I would prefer to see most text at a 28 or 32 point size, with titles being36 to 44 point size. The only reason I would use a font less than 24 point is when adding explanatory text to a graph ordiagram, where you could use a 20 point font size. |
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| Problem #3: The audience is distracted by the visuals |
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| The most common cause of this problem is having objects or text move on the screen while the presentation is goingon. The basic premise when designing visuals is that they add to the message and they do not make the audiencework. If the audience is spending time and energy watching the visuals, they have less energy to devote to themessage, which is the most important part of the presentation. There are a lot of features in PowerPoint that allow slidedesigners to introduce movement and sounds on slides and unfortunately these features tend to be overused. Any graphic, sound or video should add value to the point being made, not be there because it could be done. Textmovement is also problematic because it is virtually impossible for someone to read text while it is moving. This causesaudience members to wait until the text stops before they can read it, and increases the time they spend looking at thescreen and decreases the time and attention they focus on the presenter and the message. Use text movement withcaution. |
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| Problem #4: Pointer movement on the screen |
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| It is very distracting for the audience when the pointer (the arrow) moves across the screen during the presentation.This is caused by moving the mouse in the Slide Show View. If you use a mouse (remote or attached) to advanceslides, movement of the mouse directional control (ball or pad) will cause the pointer to appear and move on thescreen. This is a very easy problem to solve. After the Slide Show View is started, press the Ctrl-L key combination.This hides the pointer even if the mouse moves. If you need to display the pointer during the presentation, press theCtrl-A key combination. |
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| Problem #5: Dropping into the program |
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| It reduces your effectiveness as a presenter if during or after the presentation the audience sees the PowerPointprogram displayed on the screen. This usually happens in one of two ways. First, at the end of the presentation, if youadvance past the last slide, it will drop you into the program. The simple way to solve this is to duplicate your last slidethree times at the end of your presentation. This way, if you advance one too many times, it won't matter because theimage is the same. The other way this happens is if the pointer appears onscreen during the presentation, our naturaltendency is to press the Escape key. This will not clear the pointer, but it will drop us into the program. If the pointerdoes appear on the screen during the presentation, resist the temptation to press the Escape key, press the A keyinstead. This will hide the pointer. You can also hide the pointer using the Ctrl-L key combination as referred to above.By identifying and solving the five most common problems with PowerPoint presentations, you can help avoid "Deathby PowerPoint". |
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Dave Paradi
Dave Paradi’s Think Outside the Slide™ approach helps presenters get results by showing them how to quickly create effectivePowerPoint presentations. He is the co-author of Guide to PowerPoint, part of the Prentice Hall Series in Advanced BusinessCommunication. He offers a free PowerPoint e-course, newsletter and articles on his web site at www.ThinkOutsideTheSlide.com. |